Explains how to apply for a change of address for a residence card! Required documents are also introduced!
The residence card contains important personal information such as name and address, and any changes to this information must be promptly processed.
In this issue, we will explain in detail how to apply for a change of address for foreign residents with a resident card. We will provide information on how to follow the procedures for each situation, including cases where only the address has changed and cases where information other than the address has also changed.
In addition, basic information about residence cards, the residence card system, how to renew a residence card, and required documents are explained in the following articles. Please check it out as well.
・What is a residence card? How to obtain it, what it contains, the obligation to carry it with you, and how to reissue it if you lose it.
・The Resident Card System in Japan - How to Renew Your Resident Card & Required Documents and Status of Residence
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What is the procedure when changing the address on the residence card?
It is important for foreign residents with a resident card to follow the correct procedures when changing their address. Notification of a change of address must be completed within 14 days from the date of starting to live at the new address or moving to a new location. This deadline is the same as for a change of address for Japanese nationals.
Procedures for a change of address are handled at the municipal office of the new address, not at the Immigration and Immigration Office. Since the procedure can be done at a familiar place, it does not take much time and effort.
However, municipal offices are generally open only during the daytime on weekdays. Some municipalities open their windows on weekends and holidays, but in most cases they are not open on weekends, national holidays, or during the nighttime.
Hours of operation vary by municipality, so it is recommended to check the website in advance. There is no fee for the procedure.
【 proxy is acceptable 】 Who can change the address on the residence card?
A change of address on the residence card can be made by anyone other than the applicant. The following three types of persons can perform the procedure.
- The filer himself/herself (except those under 16 years of age)
- agent
- If the applicant is under 16 years of age, or if the applicant is unable to go to the counter due to illness or other reasons, a relative over 16 years of age who lives with the applicant.
- A relative 16 years of age or older living with the filer at the filer's request
- A person who has received a request from the above person or a legal representative of the notifier
- legal representative
If a proxy is to perform the procedure, he/she must show a valid reason why he/she is unable to come for the procedure. In the case of illness, a medical certificate, etc., and in the case of a request from the principal, a letter of attorney is required, so please consult with the principal in advance and prepare the necessary documents.
Who needs to change the address on the residence card?
Mid- to long-term residents and special permanent residents who have a resident card must follow the procedures whenever there is a change of address. The following cases are applicable
For mid- to long-term residents:
- Change of address for new landings
- If you have a resident card or passport (which states that a resident card will be issued at a later date) along with the new residence permit
- If you were not a mid- to long-term resident before, but have newly become a mid- to long-term resident due to a change in period of stay or change in status of residence (if there is a change in information other than your address)
- If you are a mid- to long-term resident and have changed only your address
For special permanent residents:
- When a new address is established
- If you change your address
What is required (necessary documents) when changing the address of the residence card?
The change of address procedure is done at your local municipal office. You will need the following two items
- A resident card
- Notification form (downloadable from the Immigration and Immigration Agency's website ▶︎)click here(from)
The notification form will contain the following main items
- nationality
- identity
- Date of Birth
- gender
- resident card number
- New Address
- Date you started living at your new address
- Previous address (if change of address only)
- Information about the agent (if the procedure is carried out by the agent)
A photo of the applicant's face is not required. If a representative performs the procedure, please give a copy of the residence card to the applicant himself/herself.
In the unlikely event that you have lost your residence card, you will need to reissue a new one. Please refer to the following article for a detailed explanation.
▶︎ I have lost my residence card! How to reissue a new card
Other procedures required when moving (notification of moving out and notification of moving in)
When a foreign resident with a resident card moves to a new residence, he/she must complete the notification procedures for moving out and moving in as well as the change of address procedures.
A notification of moving out is submitted to the municipal office of the city, ward, town or village where you moved to. The deadline for submission is 14 days prior to the move and 14 days after the move. A residence card, passport (if required), and identification documents are required.
However, if you have a My Number card, you can complete the move-out procedure using My Portal (online window for administrative procedures) from your smartphone. This eliminates the need to go to the municipal office of the city, ward, town or village where you lived before moving out, making the procedure more convenient. Please refer to the following link for details on the procedures for moving out using MyNa Portal.
Reference:Moving Procedures ｜ Moving ｜ MyNaportal
Notification of moving in is submitted to the municipal office of the city, ward, town or village where you are moving to. The deadline for submission is within 14 days of moving. A residence card, a certificate of moving out, a passport (if required), and identification documents are required.
The procedure involves first submitting a notification of moving out, receiving a certificate of moving out, then moving to a new address, and submitting a notification of moving in. At this time, the Moving-out Certificate is also submitted.
Be sure to complete these procedures on time. There may be penalties for delays, so be sure to complete the procedures as soon as possible.
By officially changing your address through the procedures for notification of moving out and moving in, you will be able to use various notifications and public services smoothly. When you move, be sure to complete these procedures in addition to the change of address procedures for your residence card.
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summary
If there is a change in the address on the resident card, please bring the resident card and the notification form to the municipal office of the new address and report it within 14 days. The procedure is free of charge and can be performed by a representative other than the applicant.
The information on your residence card is very important, so if there are any changes, please make sure to take the correct procedures as soon as possible. Procedures for change of address can be completed at the nearest municipal office, so please be sure to have all the necessary documents ready and report the change before the deadline.
We hope this article will help you better understand the change of address procedure for your residence card.
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