What is the procedure when changing the address on a residence card? Required Documents
The information on your residence card contains your name, address, and other important personal information. If the information on the card is changed, the change must be processed. In this issue, we will introduce the procedures for changing the address when the address of a foreign resident card holder changes. We will also introduce applicable cases such as when only the address has changed, or when the content of the resident card has changed in addition to the address. If you would like to know more about the outline of the procedure, please read on.
To learn more about residence cards, we also recommend the following articles
What is a Residence Card? Residence card questions answered with a thorough explanation
What is the procedure when changing the address on the residence card?
When a foreigner with a resident card changes his/her address, he/she must complete the correct change of address procedure. The change of address procedure must be completed within 14 days from the date the new residence is established or the address is moved. This rule of limitation on the number of days is the same for Japanese nationals who change their address.
Many people may also wonder where to go to report a change of address. Many people may think that since the contents of their residence card will be changed, the change must be made at the Immigration and Residence Management Agency. In fact, you can apply for a change of address at the office in charge of the city, town, or village where you started living. Since it can be done at a familiar place, it does not take much time and effort.
Also, the reception hours vary depending on the municipal office, so please check the municipal website. If you are still unclear after looking at the website, contact the municipal office directly by phone or at the counter. In addition, there is no fee for the procedure.
Who is responsible for changing the address?
When a foreigner with a resident card changes his/her address, the change of address can be made by anyone other than the person himself/herself. There are three main types of people who can change their address. The three types are the applicant himself/herself, a proxy, and a legal representative.
Below are the details of who is making the change of address as listed on the Immigration and Immigration Agency's website.
1 The applicant himself/herself (excluding persons under 16 years of age)
2 Agent
(1) If the notifier himself/herself is under 16 years of age or is unable to appear in person to give notification due to illness (Note 1) or other reasons, a relative 16 years of age or older who lives with the notifier himself/herself
(2) A relative 16 years of age or older living with the filer at the filer's request (Note 2)
(3) A person who has received a request from a person listed in 1 or 2 (1) or a legal representative of the notifier(Note 1) In case of "Disease", please bring a medical certificate as prima facie evidence.
Source: Immigration and Immigration Agencyhttp://www.moj.go.jp/isa/applications/procedures/nyuukokukanri10_00022.html
(Note 2) In the case of representation by "request", please bring a letter of attorney [PDF] as prima facie evidence.
If the change of address is to be processed by a representative, there must be a clear reason why the principal is unable to come to the office to complete the procedure. A certificate or a written request from the person himself/herself is required to prove why the person is unable to come to the office. Please remember to bring the necessary documents with you and confirm them with the person in question as appropriate.
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Who is eligible for the change of address procedure by situation?
While it is of course important for residence card holders to change their address, the correct procedures to follow when a change of address occurs apply to special permanent residents as well as mid- to long-term residents. Here are some of the cases in which a change of address must be processed when a change of address occurs. We will mainly divide them into mid- to long-term residents and special permanent residents.
The following cases apply to address changes made by residence card holders.
Medium- to long-term residents are divided into three main categories.
- Change of address for new landings
If you have a resident card or passport (which states that a resident card will be issued at a later date) or a resident card that was given to you with your new resident permit
- If you have not been a mid- to long-term resident before, and you become a new mid- to long-term resident due to a change in the period of stay or a change in the type of status (if there is a change in the contents of your resident card in addition to your address).
- If you are a mid- to long-term resident and have only changed your address
The address procedure for special permanent residents is divided into two parts.
- If a new address is identified
- If you change your address
What documents are required for change of address?
Change of address is made at the municipal office. The following two documents are required for change of address.
- A resident card
- notification (written)
If a proxy other than the applicant himself/herself performs the procedures regarding the resident card, a copy of the resident card must be given to the notifier. The notification form can be downloaded from the Immigration and Residence Management Agency's website. The notification form does not require any particular photograph, etc., and only the information is required to be filled in.
The main items to be included in the notification form are as follows
- nationality
- identity
- Date of Birth
- gender
- resident card number
- Current Residential Location
- Date of establishing current residence
- Previous place of residence (fill in if only the place of residence has changed)
- Agent Information
Be prepared well in advance.
summary
Any change in address must be reported by bringing your residence card and a notification form. There is no fee for notification, and it must be done within 14 days from the date of the change of residence or the date of establishing a new address. The procedure can be done at the municipal office of the city, town, or village where you live, so it will be an easy process. In this issue, we have introduced an overview of the procedures and required documents for foreigners with a resident card to change their address. Make sure to follow the correct procedures and avoid any problems during the procedure.
